What is the IUG/THEA/Elsevier Agreement?
Elsevier Science Direct is a database of online, peer reviewed, academic journals, published by Elsevier. LYIT, has joined with THEA, University and TU libraries to negotiate a series of subscription agreements to Science Direct.
In recent years, Elsevier have begun to offer authors the option to publish open access in some of their journals. For this, the authors, or their funders, must pay an Article Processing Charge (APC).
When the THEA/IUG/TU agreement with Elsevier was due for renewal, an additional element was added. The fee paid by the institutions includes, not only access to Elsevier journals on subscription, but also covers the cost of a set of Article Processing Charges (APCs) for open access publishing in an agreed list of Elsevier journals.
This will fund researchers/authors at the Letterkenny Institute of Technology (LYIT), to publish a small number of open access articles in Elsevier journals each year.
How do Researchers/Authors use the agreement?
Articles are sometimes authored by individuals, or sometimes jointly authored. Where an article is jointly authored, one author is known as the Corresponding Author and the other authors are known as co-authors. To use one of LYIT, APCs under the agreement requires the author (if only one) or the corresponding author (if there are multiple authors) to be affiliated to LYIT (ie a researcher or staff member).
Note: For the remainder of this information block “corresponding author” is used both for and individual author and for the corresponding author in the case of a multiple authors.
The agreement applies to an agreed list of Elsevier journals.
The Corresponding Author of the article submits it to one of the journals from the list and it is put through the peer review process. An email is sent to the Corresponding Author to inform whether the article has been accepted for publication or not.
If accepted, the email has a link, allowing the Author to login to Elsevier’s publishing platform and identify the Institution to which he/she is affiliated (For LYIT Corresponding Authors, this will be LYIT). If the institution is covered by the Irish THEA/IUA/TU/Elsevier agreement, the Corresponding Author is offered the choice of Subscription or Open Access publishing. If the Corresponding Author chooses Open Access, he/she is asked if he/she wants to fund the APC or to apply for one of the APCs covered by the agreement. If the Corresponding Author decides to apply for one of the APCs from the agreement, an email will go to the liaison person for the relevant institution. (This might be the Librarian or the Head of Research). This email contains a link allowing the liaison person to login to EOAP (Elsevier’s Open Access Platform) and either validate or reject the APC request. The Corresponding Author will then be informed of the decision.
If the APC request is validated, the article will be published, open access, using one of the agreements funded APCs. If not, the author will be given the option to proceed with subscription publication or to use an alternative funding source for open access publication.
Note: The Peer Review process which approves the article for publication is separate from the validation process which applies the APCs under the agreement. The former is an academic/research matter for the journal editors and reviewers. The latter is an administrative issue to allow the APC allocation under the agreement to be managed locally.